Motion
AI calendar that auto-schedules your tasks around your meetings.
Description
Motion combines a task manager, calendar, and project planner, using AI to automatically slot your to-dos into open time on your calendar and re-plan your day whenever a meeting moves.
Pros
- Genuinely saves time deciding when to do what
- Automatically re-plans your day when meetings shift
- Combines tasks, calendar and projects in one place
Cons
- Pricier than a plain calendar or to-do app
- Trial requires a card and auto-converts to paid
What it does & solves
Motion solves the daily 'when am I actually going to do this' problem that a plain to-do list or calendar leaves unanswered. Instead of you manually block-scheduling tasks around meetings, its AI looks at your deadlines, priorities, and existing calendar, then places each task into real open time — and re-shuffles everything the moment a new meeting gets added. It's aimed at people whose day is fragmented by meetings and who keep missing tasks because their to-do list and calendar live in separate places.
Use cases
- Auto-scheduling a task list into the actual open slots on your calendar
- Re-planning your whole day automatically when a meeting gets added or moved
- Running lightweight project management with AI-estimated task durations
- Protecting focus blocks so meetings can't be booked over deep-work time
- Using the AI meeting scheduler to find times across multiple people's calendars
- Prioritizing tasks automatically by deadline and importance instead of manual sorting
- Combining team capacity planning with individual scheduling (Business AI)
Who it's for
Built for people with meeting-heavy, unpredictable calendars — founders, consultants, managers — who've given up on manually re-planning their day every time something shifts. Some upfront trust-building is needed since you're handing scheduling control to an algorithm; it's not for people who want to hand-place every task themselves. Teams get extra value from the Business AI tier's capacity planning and Gantt charts.
Getting started
- 1Start the free trial (a payment card is required) and connect your calendar(s).
- 2Add your tasks with deadlines and estimated durations, or import from another tool.
- 3Let Motion auto-schedule everything into open time and review the proposed plan.
- 4Mark any fixed commitments so the AI won't try to reschedule them.
- 5Let it auto-replan as your day changes, adjusting manually only when needed.
Tips for using it well
- Set realistic task durations and deadlines — Motion schedules around what you tell it, so vague inputs produce vague plans
- Mark truly fixed events versus flexible tasks correctly, or Motion will try to move things that shouldn't move
- Let it re-plan automatically for a week or two before manually overriding — most complaints come from fighting the algorithm too early
- Use focus/block time protection so AI-scheduled deep work doesn't get eaten by new meeting requests
- Watch your monthly AI credit usage on heavier features (chat, docs, writer) since they're metered separately from scheduling
Plans & pricing
Free plan: No permanent free plan — Motion offers a free trial that requires a payment card and converts automatically to a paid subscription unless you cancel first.
Pro AI (Individual)
$19/seat/month billed annually (about $29/month month-to-month)
AI scheduling, tasks, calendar, and docs, plus 7,500 AI credits/month.
Business AI (Team)
$29/seat/month billed annually (about $49/month month-to-month)
Adds team capacity planning, Gantt charts, time tracking, and 15,000 AI credits/month.