Reclaim.ai
Smart scheduling that protects focus time and habits on your calendar.
Description
Reclaim.ai auto-schedules tasks, habits, and focus time directly into Google Calendar, then defends your priorities by re-shuffling flexible blocks whenever new meetings come in.
Pros
- Free tier is genuinely usable long-term
- Defends recurring habits/focus time automatically
- Lighter weight than a full standalone task manager
Cons
- Google Calendar only — no native Outlook support at writing
- Less full-featured as a task manager than dedicated tools
What it does & solves
Reclaim solves the problem of good scheduling intentions — focus time, habits, breaks — getting silently overwritten the moment someone books a meeting on top of them. It works as a smart layer on top of Google Calendar rather than replacing it: you tell it your tasks, habits, and priorities, and it finds and defends time for them automatically, moving flexible blocks (not fixed meetings) when conflicts appear. It's aimed at people who already live in Google Calendar and want it to actively protect their time instead of just displaying it.
Use cases
- Auto-scheduling recurring habits (exercise, reading, planning time) around meetings
- Defending protected focus time that moves itself instead of getting double-booked
- Turning a task list into scheduled calendar blocks with realistic time estimates
- Adding buffer time before or after meetings automatically
- Using Smart Meetings to keep recurring 1:1s from crowding out everything else
- Syncing tasks in from Asana, ClickUp, Todoist, Jira, or Linear (Starter+)
- Sharing a scheduling link that respects your real availability, not just blank calendar slots
Who it's for
Built for individual Google Calendar users and teams who already have more commitments than time and want habits and focus time to survive a busy week. No technical skill is needed to get started; teams get more from Starter and Business tiers that add task-tool integrations and unlimited calendar syncs. It's Google Calendar-only, so Outlook-first teams won't get the core scheduling engine.
Getting started
- 1Sign up free with your Google account and connect your calendar.
- 2Add your habits, tasks, and any fixed commitments you want scheduled around.
- 3Let Reclaim auto-place them into open time and review the proposed week.
- 4Set priorities so important habits and tasks win when time gets tight.
- 5Upgrade if you need a longer scheduling range, more AI agents, or task-tool integrations.
Tips for using it well
- Set habits and focus time as flexible with a realistic frequency, not fixed, so Reclaim can actually move them around conflicts
- Use buffer time on back-to-back meeting days so you're not walking into calls late
- The free Lite plan's 1-week scheduling range can't plan far ahead — Starter's 8 weeks is worth it once your calendar fills up in advance
- Connect task tools (Asana, ClickUp, etc.) so Reclaim schedules real work items, not just manually entered tasks
- Review the coming week's plan on Sunday or Monday morning and adjust priorities before it fills in
Plans & pricing
Free plan: Free forever (Lite plan) for one user — one calendar sync, a 1-week scheduling range, and 5 AI scheduling agents covering Habits, Focus Time, Buffer Time, and Smart Meetings.
Starter
From $10/seat/month (billed annually)
Unlimited tasks and habits, an 8-week scheduling range, 10 AI agents, and integrations with tools like Asana and ClickUp.
Business
From $15/seat/month (billed annually)
A 12-week scheduling range, 100 AI agents, unlimited calendar syncs, and CRM event routing.
Enterprise
From $22/seat/month (billed annually)
Unlimited AI agents plus onboarding and admin controls.